Email addresses in HUMS

• Using email addresses in the HUMS system
• Addressing email messages
• Address Books
• Using the correct email address

Using email addresses in the HUMS system

All electronic mail messages require an e-mail address. To locate the email address of someone in the University is relatively simple. To determine the address of someone outside the University is more difficult as there is no universal address directory and often the best solution is to ring or write to the intended recipient and ask for his or her email address.

Addressing email messages

Click on the New Mail Message button to open a new message window. The cursor will be flashing in the To: field. This is where the email address of the recipient needs to be entered.

To send email outside the University

Type the complete address. For example:F.SMITH@DFG.AC.UK

To send email inside the University

Type the recipient's surname or as much of it as you are sure that you know how to spell and either click the Check Names button or use the Check Names option on the Tools menu. If there is morethan one person with a matching name, you will be shown a list fromwhich you can select the correct person. You can identify a studentaddress by the username following the initials and surname e.g. S.T. Dent A1234567 Staff addresses are found either as a full name in mixed case, e.g. Anne Staff or initials and surname e.g. A.Staff

Address Books

Instead of typing an address into the To: field, you can click on the Address Book button or use the Address Book: option on the Tools menu. This shows you the University's Global Address List which contains a list of all the mail users at the University. There are also Address Lists for individual departments and services to which you can change by using the drop-down list. Since the Global Address List contains the names of everyone with an email address in the University you should use this one most of the time. You can scroll through the entries in a list and select the recipient you require.

If you have a new message open when you have found the correct address, click and the address will be added to the To: field in the message. You can add more than one address if required. Click to return to the message window.

Using the correct email address

It is important to understand that the email addresses of students and staff are formed in different ways. You should also realise that your email address from outside the University is different to the one used internally.